Document AI by Konfuzio
Reading, Reviewing, and Processing Documents with AI
Invoices, contracts, applications, identification documents, and doctor’s notes arrive as scans, PDFs, photos, or emails. Konfuzio’s document AI recognizes the document type, splits combined files, extracts fields and tables, verifies the information, and transfers the data to your systems. Operates in the cloud in Germany or on your own servers.
Developed in Germany · ISO 27001 · GDPR · On-premises deployment available
What document AI handles:
Here's how it works
1. Create a pilot project
You upload sample documents of a specific type and specify which fields should be read. Having one project per document type keeps training and results separate.
2. Train AI
In SmartView, you highlight the values in the training documents. After each training session, Konfuzio automatically tests the AI using test documents that were not included in the training.
3. Review and Provide Feedback
During operation, you can view each value along with its source, make corrections in the browser, and approve them. The corrections are incorporated into the next training session.
Use Cases by Document Type
Invoices and Payment Notices
Line items, amounts, and tax rates are read, verified against the purchase order and delivery note, and forwarded to the accounting department along with an account assignment suggestion. Automate Invoice Verification and Import Payment Notices.
Contracts and Policies
Terms, amounts, notice periods, and ancillary agreements in lease, loan, and insurance contracts, presented as a table with references. Contract Review Using AI.
Identification Cards and Vehicle Registration Certificates
Name, date of birth, expiration date, and identification numbers from ID cards and vehicle registration certificates—including those from cell phone photos—for identification and fare calculation. Read ID cards.
Medical Documents
Diagnoses, fee codes, lab results, and amounts from doctors' letters, lab reports, and medical bills, verified against the fee schedule and diagnosis. Processing Medical Bills Digitally.
Safety and Operations
Operated Safely, Decisions Made in a Transparent Manner
- Company of your choice: in data centers in Germany, in your data center, or on-premises.
- ISO 27001: Certified in software and information security; documentation available in the Trust Portal.
- Data Processing under the GDPR: Data will be deleted after the contractually agreed-upon period.
- People decide: Mark the validation rules; your department will approve them. No posting and no decision without approval.
- EU AI Act: Documentation and record-keeping to meet your reporting requirements, What the AI Regulation Requires.
Company of your choice
- Konfuzio SaaS in data centers in Germany, To the cloud version
- On-Premise on your own servers, without any data leakage, About the on-premises version
- Snapshots back up projects and restore them, About the Snapshot Feature
- Component Overview and license list available upon request
FAQ
Frequently Asked Questions About Document AI
01.
What is document AI, and how does it work?
Document AI recognizes, reads, and structures the content of documents. It combines text recognition with natural language processing and Deep Learning, to understand layouts, locate fields, and verify values. The result is structured data with a reference to the source in the original document.
02.
How can document AI benefit my company?
The data is received by the systems in its entirety and with consistent quality, and the department now only reviews the cases flagged by the validation rules. The degree of automation can be measured; see Automated document processing.
03.
How do I integrate the document AI into existing systems?
Via the REST API and webhooks, which are used to transfer results to ERP, CRM, DMS, and specialized systems, or via exports to CSV and JSON. For details, see Integrations and APIs.
04.
Do I need any prior technical knowledge?
Not for training, testing, or approval: Marking, correcting, and approving are done in the browser. Your IT department uses the API to connect to your systems; documentation, training, and Support are supporting the launch.
05.
What types of documents is document AI suitable for?
For invoices, contracts, applications, ID cards, vehicle registration certificates, energy performance certificates, pay stubs, doctor's notes, and other document types with varying layouts, scan qualities, and formats. For each document type, an AI model is trained using your examples.
06.
What are the costs?
The price depends on the volume of documents, the scope of features, and the operating model. A test run using your documents will be conducted before a decision is made. Request offer.
From Real-World Experience:
Try Document AI with Your Documents
A test run using your own documents will show you which fields the AI can reliably read, where validation rules apply, and how the data is imported into your systems.
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