Scan documents iPhone, iPad and Android devices

Simple tutorial: scanning documents with the iPhone, iPad and Android devices

Maximilian Schneider

Scan documents quickly and easily with your smartphone or tablet? Yes! Whether scanning with an iPhone, iPad or Android device:

The free "Office Lens" app from Microsoft makes it possible!

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This tutorial shows how to use this app to efficiently scan documents with your cell phone. The free app provides Stefan Hömber in the following video. The official documentation of the app from Microsoft can be found here.

Step-by-step guide to scanning documents

for scanning documents with the iPhone, iPad and Android devices
  1. Download app: Open the App Store on the iPhone or iPad or the Google Play Store on your Android device. Search for "Office Lens". The app used to be called "Microsoft Office Lens", but has only been called "Office Lens" since mid-2021.
  2. Install appSelect the app from the search results and install it on your device.
  3. Scan documentsOpen "Office Lens". Point the camera of your device at the document to be scanned. The app automatically recognizes the edges of the document and adjusts the image accordingly.
  4. Edit and saveAfter scanning the documents, you can edit the image, e.g. crop or adjust the contrast. Then save the scanned document in your desired format, for example as a PDF or JPEG.
  5. Integration with OneDriveIf you already have OneDrive on your device, you can save the scanned documents directly there. The functions of Office Lens and OneDrive are very similar, which enables seamless integration.

With these simple steps, you can scan documents quickly and efficiently with your iPhone, iPad or Android device.

Free functions for scanning documents with your smartphone

"Office Lens" is a versatile and user-friendly solution for your scanning needs and offers the following functions, among others:

  1. Text recognition (OCR) functionOffice Lens offers an OCR (Optical Character Recognition) function that recognizes the text in scanned documents and makes it available for reading or editing.
  2. Different scan modesThe app allows you to scan different types of documents, such as blackboards, documents in A4 format, business cards or photos.
  3. Automatic detection and adjustment: At the Scan Office Lens" automatically recognizes the edges of the document and adjusts the image accordingly, regardless of the angle from which the photo was taken.
  4. Post-processing optionsAfter scanning the documents with the iPhone, iPad or Android device, users can edit the image by cropping, rotating, applying filters (such as black and white filters for clear text) or adding more text.
  5. Storage optionsScanned documents can be saved in various formats, including PDF, Word document, PowerPoint presentation or directly in the smartphone's gallery.
  6. Integration with OneDriveThe "OneDrive" app contains similar functions to "Office Lens". Users who use OneDrive can scan and save documents directly in the app.
  7. Read aloud functionThe app offers a read-aloud function, which can be particularly helpful for documents with a lot of text.
  8. Simple operation: The app is designed to be user-friendly so that the Scanning and editing documents intuitively and quickly.
  9. FreeBoth "Office Lens" and "OneDrive" are available free of charge.

Office Lense alternatives for companies

The video tutorial introduces the "Office Lens" app from Microsoft, which offers a practical solution for the Scanning documents with your smartphone. This app is ideal for private individuals who scan documents on the move and, thanks to integrated text recognition (OCR) directly.

With functions like

  • different scan modes,
  • automatic adjustment,
  • Post-processing options and
  • the option of saving in different formats,

it makes everyday life considerably easier. However, it is emphasized that "Office Lens" is primarily intended for the private use is intended.

For companies that require a more professional solution, we offer Specialized business softwarewhich is tailored to the needs of business customers.

Looking for professional document management software?

-> Get advice now!

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