Predictive Maintenance - The Future of Intelligent Maintenance

Efficiency often makes the crucial difference between competitiveness and stagnation in a company. In industry, plant and machinery are at the heart of every production operation, and their optimal performance is crucial.

But machines are not infallible. They show signs of wear and tear and fail unexpectedly. 

Predictive maintenance is based on the idea that maintenance work should no longer be carried out according to a rigid schedule, but rather exactly when it is needed. 

It's an approach that relies on data, analytics and artificial intelligence to monitor the health of machines in real time and predict impending problems before they lead to costly failures.

In this blog article, you'll learn all about predictive maintenance, how exactly to apply it to your business, and how to optimize it even further with additional tools.

Predictive Maintenance - Definition

Definition of Predictive Maintenance

Predictive maintenance is an advanced maintenance strategy that aims to maintain machinery and equipment in companies more efficiently and cost-effectively. 

It is based on continuous monitoring and analysis of operational data to predict potential failures or problems before they occur.

Roughly summarized, predictive maintenance works as follows:

  • Predictive maintenance uses sensors and data from machines to monitor their condition in real time.
  • This data is analyzed to detect anomalies, deviations or deteriorations.
  • Based on this information, models and algorithms are used to predict future downtime or maintenance needs.

So you perform maintenance specifically when it's needed, rather than on a rigid schedule. This minimizes unplanned downtime and reduces maintenance costs.

Predictive maintenance supports various types of machinery and equipment, including manufacturing plants, vehicle fleets, elevators and more. The technology behind predictive maintenance includes the Internet of Things (IoT), machine learning and advanced analytics.

Companies benefit from higher plant availability, longer equipment lifetimes and increased efficiency.

Technological foundations

The technological foundations of predictive maintenance are based on advanced technologies and data processing capabilities. 

Below are the essential elements that make up Predictive Maintenance:

Sensors and data acquisition

Predictive maintenance is based on sensors that are integrated into machines and systems. 

The sensors continuously collect data about the condition of the machines, such as vibrations, temperature, pressure, flow rates and more. They capture the data in real time and forward it to data processing platforms.

IoT (Internet of Things)

The Internet of Things plays a crucial role by enabling the networking of sensors, machines and plants. This ensures the seamless transfer of data to central data processing platforms or cloud-based systems.

Data processing and analysis

Data processing platforms analyze the data and often host it in the cloud. 

Advanced analysis techniques are used here, including. machine learning, artificial intelligence, and statistical models. These techniques identify patterns, deviations and Anomalies in the data.

Algorithms and models

Machine learning algorithms and models are critical to making predictions about the condition of machinery and equipment. These models learn from historical data and detect anomalies or trends that indicate future problems.

Predictive analysis

Predictive maintenance involves using predicted condition information to predict when maintenance should be performed. 

This is often done by combining thresholds, predictive algorithms, and business rules.

Integration with enterprise systems

Predictive maintenance analysis results must be integrated with existing enterprise systems to notify maintenance teams or automation systems. 

This often takes the form of alerts, tickets, or work orders.

Continuous learning

Predictive maintenance technologies are not static. 

They are continuously learning and improving as they collect more data and identify new patterns. This enables progressive optimization of maintenance strategies.

Together, these technological foundations form the backbone of predictive maintenance, which helps companies optimize maintenance operations, minimize unplanned downtime and increase the efficiency of their assets.

Data acquisition and processing

Data acquisition Predictive Maintenance

Data acquisition and processing are essential steps in predictive maintenance, helping to monitor and predict the condition of machinery and equipment in real time. 

These processes can be described as follows:

Data acquisition

  • Sensors: The first step in data acquisition is sensors installed in machines and equipment. These sensors continuously collect information about the condition of the machines. Depending on the type of machine, these are vibration sensors, temperature sensors, pressure sensors, flow sensors and others.
  • IoT devices: IoT devices collect the data that enable wireless transmission of the information. These devices are integrated into the machines or installed separately.
  • Data logging: The systems create protocols with the data and forward them in real time to data processing platforms. This is done via wireless networks or wired connections.

data processing

  • Data aggregation: The raw data from the sensors is aggregated on the data processing platforms. This means that the data from different sources is combined to provide a comprehensive view of the condition of the assets.
  • Data cleansing: The data is checked and cleaned for irregularities, outliers and missing values. This is important to ensure that the analyses are based on high-quality data.
  • Data contextualization: Contextual information enriches the data to understand the meaning of the measured values. This can include information about machine types, locations, operating conditions and more.
  • Data Analysis: Advanced analytics, including machine learning and statistical models identify patterns, deviations and anomalies in the data. These analyses help predict potential failures or maintenance needs.
  • Forecast and alarms: Based on the analysis results, predictions can be made as to when maintenance work may be required. When these exceed certain thresholds or detect anomalies, they trigger alarms or notifications.
  • Reporting and visualization: The results of the data evaluation are presented in reports or dashboards to make them understandable for maintenance teams and decision makers. This enables timely action to be taken.

Data acquisition and processing are thus key components of predictive maintenance, as they form the basis for predicting maintenance needs and optimizing maintenance strategies. 

Continuous monitoring and analysis of data helps to minimize unplanned downtime and maximize the efficiency of plant and machinery, which benefits the company's success.

Data analysis and modeling

Data analysis and modeling is primarily about predicting future failures and maintenance.

Data analysis

  • Data Exploration: The first step in data analysis is exploration of the data collected. This involves examining trends, patterns, and statistical metrics to gain an understanding of the current state of the machinery and equipment.
  • Feature Engineering: In this step, relevant features or variables are extracted or created from the data. These features can be physical parameters, time series information, or derived metrics that are relevant to the analysis.
  • Anomaly detection: The data is checked for anomalies or outliers. Anomalies can indicate impending problems and must be detected and isolated.
  • Time series analysis: Many predictive maintenance applications involve time series data. Time series analysis involves examining patterns over time, seasonal variations, and long-term trends.


  • Data Partitioning: The data is divided into training data and test data. The training data finds its application in creating and training models, while the test data is used to evaluate model performance.
  • Selection of modeling techniques: Depending on the characteristics of the data, different modeling techniques can be used. These include linear regression, decision trees, neural networks, and especially machine learning, which often finds its use in complex contexts.
  • Model development: Models are developed to establish the relationship between the features and the event being predicted (e.g., a failure). This may involve the use of algorithms for classification or regression.
  • Model validation: The models created are tested for accuracy and performance. This can be done by using metrics such as accuracy, precision, recall and F1 score.
  • Model update: The models can be continuously updated as new data becomes available. This allows the models to adapt to changing conditions and make more accurate predictions.
  • Predictions and alarms: The trained models are applied to real-time data to make predictions. When a prediction indicates a potential failure or maintenance need, alarms are triggered and the maintenance team is notified.

Data analysis and modeling enable companies to identify patterns and anomalies in their data and respond to potential problems early, before unplanned downtime occurs. This helps improve asset availability and reduce maintenance costs.

Implementation of Predictive Maintenance

How to implement Predictive Maintenance

Implementing predictive maintenance requires a well-thought-out strategy and structured approach. Here are the steps companies should follow when implementing Predictive Maintenance:

  1. Set goals and requirements:

    a) Define clear goals for the implementation of predictive maintenance. Do you want to increase plant availability, reduce maintenance costs or increase efficiency?
    b) Identify the specific machines or equipment for which predictive maintenance is to be implemented.

  2. Identify data sources:

    a) Identify the relevant data sources and sensors needed to monitor the conditions of the machines.
    b) Ensure that data can be captured and transmitted to a central platform or system in real time.

  3. Build data infrastructure:

    a) Establish a robust data infrastructure that enables data collection, storage, and processing.
    b) Consider security and data protection regulations when processing data.

  4. Ensure data quality:

    Monitor and maintain the quality of captured data to ensure it is suitable for analysis. This may include cleaning data and removing noise.

  5. Select analysis and modeling techniques:

    Decide which analysis and modeling techniques best fit your needs. This may include machine learning, statistical models, or a combination of both.

  6. Model development and training:

    Develop and train models based on historical data. Use these models to monitor the condition of machines in real time.

  7. Set thresholds and alarms:

    Define thresholds and criteria that determine when alarms or notifications are triggered. This helps to proactively identify problems.

  8. Integration into existing processes:

    Integrate predictive maintenance into your existing maintenance and operations processes. Ensure that maintenance personnel can use the information and alarms effectively.

  9. Training and awareness:

    a) Train your team to use predictive maintenance tools and systems.
    b) Make your employees aware of the importance of the new strategy and how it will help increase efficiency.

  10. Monitoring and optimization:

    a) Implement a continuous monitoring system to ensure that the predictive maintenance strategy is successful.
    b) Continuously optimize the models and algorithms to improve the accuracy of the predictions.

  11. Measuring Success:

    Set clear KPIs (Key Performance Indicators) to measure the success of the implementation. These can include metrics such as reduced downtime, lowered maintenance costs, and increased asset availability.

  12. Data ethics and privacy:

    Make sure data ethics and privacy are adhered to throughout the process, especially when it comes to data collection and storage.

Use Cases

Predictive maintenance is used in various industries and application fields. These are, for example, the following use cases:

Aircraft maintenance in the aviation industry

In the aviation industry, aircraft maintenance is critical for safety and reliable operation. 

Use predictive maintenance to monitor the health of aircraft engines, avionics systems and other critical components.

By continuously monitoring sensor data such as vibrations, temperatures and pressures, airlines can provide early warning of potential problems before failures occur.

This results in improved flight safety, reduced unplanned downtime and more efficient maintenance processes.

Production equipment in the manufacturing industry

In the manufacturing industry, predictive maintenance models are used to monitor the condition of production equipment, robots and conveyors.

Sensors in the plants record data such as vibrations, temperature and wear. Predictive maintenance can indicate anomalies or deterioration in the data at an early stage.

This allows manufacturers to perform maintenance exactly when it is needed and minimize unplanned production downtime, which increases productivity.

Energy industry and power grids

In the power industry, use predictive maintenance techniques to monitor the following: Condition of generators, transformers and other critical components in the power grid.

By analyzing data such as voltages, currents and temperatures, utilities are able to prevent outages and costly repairs.

This results in a more reliable power supply and helps to reduce maintenance costs, as work can be specifically planned.

These examples show how predictive maintenance can be used in various industries to increase efficiency, improve asset availability and reduce the cost of unplanned downtime and repairs.

Optimization of Predictive Maintenance through Konfuzio

Konfuzio is an artificial intelligence-based text analysis tool that extracts unstructured text data from documents and converts it into structured information. 

It enables companies to gain valuable insights from their text resources and use them for analysis, Automation and optimization of processes.

You optimize predictive maintenance in several areas by using Konfuzio:

  • Automated data collection: Konfuzio helps to automatically capture unstructured text data from technical documents, reports and communications and convert it into a form useful for predictive maintenance. This reduces manual data entry workload and minimizes errors.
  • Text-based pattern recognition: Konfuzio analyzes text data to identify patterns and trends that might not be apparent in structured data. This ensures that you detect early signs of problems or deterioration in assets.
  • Real-time information: Real-time information from unstructured text sources, including maintenance reports, technician communications, and error logs, enables up-to-date information to be incorporated into predictive maintenance analysis.
  • Automated reporting: Generate automated reports on asset health and predictive maintenance analysis results. These reports support maintenance teams and managers in decision making.
  • Faster response to anomalies: Konfuzio helps trigger alerts and notifications faster when anomalies or critical information arise from the unstructured text data. This allows you to respond to potential problems more quickly.

Overall, the use of Konfuzio helps to automate and improve the entire process of data acquisition, processing and use in the context of predictive maintenance. This leads to more accurate predictions, more efficient maintenance strategies and ultimately to cost savings and increased plant availability.

Use Case - Predictive Maintenance in the Manufacturing Industry with Konfuzio

In the manufacturing industry, unstructured text data is often generated in the form of technical documents, maintenance logs, repair reports and emails. These documents contain valuable information about the condition of machines and equipment that is relevant for predictive maintenance.

This is where Konfuzio comes into play:

  • Data extraction: Konfuzio automatically extracts information from these unstructured text sources. For example, relevant data such as machine names, maintenance history, error reports and repair actions from documents.
  • Data processing: The extracted information is in a structured form and integrated into the predictive maintenance analysis. This allows historical maintenance data to be incorporated into the models to more accurately predict future problems.
  • Real-time updates: Konfuzio allows real-time updates to be extracted from maintenance reports and communications with technicians. When new information about the condition of assets occurs, it can be quickly incorporated into the analysis.
  • Automation of reporting and communication: Konfuzio helps to create automated reports and communicate relevant information to maintenance teams or managers. This speeds up the flow of information and enables faster response to potential problems.

Using Konfuzio in combination with predictive maintenance in the manufacturing industry can help improve the quality of the data that goes into the analysis and automate the process of data collection and processing. This helps to increase the accuracy of predictions and improve the effectiveness of the maintenance strategy.

Conclusion - Increased efficiency and cost savings in industry through predictive maintenance

Thanks to Industry 4.0, predictive maintenance has fundamentally changed the way companies maintain their plants and machines. 

The combination of advanced sensors, data analytics and machine learning allows maintenance to be performed exactly when needed, rather than on a rigid schedule. 

This leads to a significant increase in plant availability and a reduction in maintenance costs.

Predictive maintenance not only offers economic benefits, but also contributes to workplace safety by minimizing unplanned downtime and avoiding potentially dangerous situations. It enables companies to use resources more efficiently and maximize their production capacities.

Overall, predictive maintenance is paving the way for more efficient and intelligent maintenance. Those who use this technology effectively can gain a competitive advantage while operating more sustainably by conserving resources and minimizing environmental impact. 

Would you like to benefit from the advantages of predictive maintenance and optimize the process even further? Then you should take a look at Konfuzio and the opportunities offered by effective document management.

Do you have any questions? Contact us at any time via the Contact form. Our experts will advise you in detail and without obligation.

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