M-Files: An Alternative for Your Document Management

In today's digital world, a effective document management critical to the smooth operation of any business. With a wealth of Document Management Systems (DMS) on the market, how do you find the solution that best fits your company's specific needs? One option that is definitely worth taking a closer look at is M-Files.

What is M-Files?

M-Files is a modern Document Management Systemwhich was developed by the Finnish company M-Files Corporation. It offers a variety of features, including document control, workflow management and compliance management, that go beyond the basic functions of many DMS. With its unique, metadata-based approach, M-Files enables a more intuitive and efficient way of managing documents.

M-Files offers a range of features and integrations that make it a top choice for organizations that want to improve their document management. With M-Files DMS, you can easily and efficiently manage your documents and information, regardless of where they are stored. M-Files' integrations, including Teams Integration, enable seamless collaboration and information flow between different platforms and applications. Whether in the cloud or on your own server, M-Files offers flexibility in storing and accessing your documents.

M-Files Wiki and History

M-Files was developed in Finland by M-Files OY and is recognized worldwide for its innovative, metadata-based features. Therefore, on Wikipedia exists only an article in Finnish. You can learn more about the company's development and success on platforms such as Wikipedia and Crunchbase. M-Files also has a strong presence in the job world, with many career opportunities in various fields. If you want to learn more about M-Files, its features and background, the M-Files Knowledge Base has a wealth of information. Here you can also find M-Files Release Notes, which provide detailed information about the latest updates and improvements to the system.

How much does M-Files cost?

The cost of M-Files can vary depending on the specific needs and size of your organization. M-Files offers different license types and product editions to meet the different needs and budgets of companies. You can also access the M-Files Solution Catalog to discover the different solutions and features that M-Files offers. For accurate pricing and to find the best solution for your needs, it is advisable to speak directly with M-Files or one of its distributors.

Does M-Files offer an app?

M-Files also offers mobile solutions, including the M-Files app, which allows users to access and edit their documents wherever they are. The app is available for both iOS and Android. In addition, M-Files supports Web Access, which means you can access your documents from any web browser. For Apple users, M-Files is also available on Mac, which ensures a seamless user experience on all platforms.

Security features and data encryption in M-Files

When it comes to security, M-Files leads the industry. The system uses advanced security features, including data encryption, access control, and automatic audit trails to ensure the safety of your documents. M-Files also meets a wide range of compliance standards, making it a reliable choice for companies in regulated industries. In addition, M-Files QMS (Quality Management System) provides a quality management solution that helps organizations streamline their processes and ensure compliance with standards and regulations. With M-Files you can be sure that your documents and information are safe and secure.

M-Files integrations

Communication with MS Teams

As mentioned earlier, M-Files offers a number of integrations, including integration with Microsoft Teams. This enables efficient communication and collaboration between team members, directly from the document management system. In addition, the M-Files Admin Tool provides a centralized location for managing and configuring your system, including setting up user permissions and configuring metadata cards. For a more detailed overview and user reviews, you can visit M-Files review sections on various platforms.

GoB-compliant integration with DATEV DMS

M-Files has a strong presence in Germany and is used by a large number of companies. A prominent example is the one integration of M-Files with DATEV DMS offers. This integration allows companies to take advantage of M-Files while maintaining their existing DATEV DMS processes to be maintained.

AI Integration with Konfuzio

The integration of advanced technologies such as artificial intelligence (AI) and machine learning into document management systems also called Intelligent Document Processing (IDP) has revolutionized the way organizations manage and use their documents. A particularly exciting example of this evolution is the ability to integrate Konfuzio with M-Files as an IDP solution.

Konfuzio is an innovative AI platform specialized in extracting and analyzing information from unstructured data such as text documents.

By integrating Konfuzio with M-Files, you can leverage the power of AI to improve and automate your document management processes.

Here are some reasons why integrating Konfuzio with M-Files is a good idea:

  • Automation of data extraction: Konfuzio uses advanced AI algorithms to extract data from your documents. This reduces the manual effort usually associated with data extraction and speeds up the entire process.
  • Improved data quality: By leveraging AI, Konfuzio can extract data with high accuracy. This improves the quality of the data you extract from your documents and minimizes the risks associated with human error.
  • Advanced analysis capabilities: With the extracted data, you can perform deep analysis to gain insights and make informed decisions. This can be especially valuable if you manage large volumes of documents.
  • Integration with M-Files: Konfuzio's integration with M-Files allows you to use the extracted data directly in your DMS. This makes it easier to access and use the data and improves the overall efficiency of your document management processes.
  • Scalability: Konfuzio's AI-powered data extraction can be easily scaled to handle large volumes of documents. This makes it an ideal solution for companies of any size.

Overall, Konfuzio's integration with M-Files provides a powerful way to improve and automate your document management processes. With Konfuzio's powerful AI capabilities, you can get more out of your documents and increase your efficiency. If you're interested in taking the next step in digitizing your document processes, Konfuzio's integration with M-Files could be just what you need.

How to install M-Files?

Installing M-Files is a straightforward process that is further facilitated by the M-Files User's Guide, which provides detailed instructions and assistance. If you have any questions or problems, you can also contact the M-Files Forum, a community of M-Files users and experts willing to share their experience and knowledge. In addition, M-Files also offers a reporting module that helps you analyze your data and get insights into your document management processes.

The strengths of M-Files

Some of the outstanding strengths of M-Files are:

  1. Metadata-based document management: Unlike traditional folder-based systems, M-Files uses metadata to categorize and organize documents. This allows users to find documents quickly and easily, regardless of where they are stored.
  2. Integration: M-Files integrates seamlessly with a wide range of applications and systems, including Microsoft Office, Salesforce, and even DATEV DMS, thanks to integration by companies like SYMPLASSON Informationstechnik GmbH.
  3. Mobile access: With M-Files you'll have access to your documents anytime and anywhere. Whether you are in the office, at home or on the road, you can always access, edit and share your files.
  4. Compliance and security: M-Files offers robust compliance and security features, including automatic audit trails, access control, and data encryption. This is especially valuable for companies in regulated industries.


M-Files is a powerful, flexible and intuitive document management solution. It offers a wealth of functionality beyond basic storage and retrieval, while providing a user-friendly, metadata-based interface. With its ability to integrate seamlessly with existing systems, it is an attractive option for organizations of all sizes and industries.

Want to learn more about how M-Files can help your business? Don't hesitate to contact us. We'll be happy to help you find the right document management solution for your needs.

Christopher Klee Avatar

Latest articles