Konfuzio: Document Capture - The 14 Essential Functions

Konfuzio is a powerful document workflow platform that offers high accuracy and scalability. This software solution intelligently captures, classifies and transfers critical data from structured and unstructured documents to the right processes, workflows or decision engines.

Typical process integration of Konfuzio

  1. Automatic document input: Konfuzio automatically processes different types of files and scanned documents in a seamless flow. The software effortlessly handles office documents, image formats, email attachments and message texts.
  2. Automatic document classification: Thanks to advanced neural technology, Konfuzio enables automatic document classification based on content and image patterns. The software can sort documents by types such as driver's license, bank statement, tax form, contract, invoice, and so on. In addition, user-defined subcategories can be created based on specific criteria, such as invoices from supplier A, invoices from supplier B, etc.
  3. Recognition: Konfuzio assembles document images into multi-page document sets and automatically extracts and validates their content and data. The software provides high-precision optical character recognition (OCR), intelligent character recognition (ICR), optical mark recognition (OMR) and barcode recognition. It can recognize printed text in over 200 languages, handwritten text in over 130 languages, various 1D and 2D barcodes, and a variety of markings. Automatic validation includes database matching, compliance with built-in validation rules, data formatting, data normalization, and user-defined checks.
  4. Data Extraction: Konfuzio automatically extracts data from a variety of paper or digital document types - structured and unstructured. The software can handle structured and unstructured documents such as mortgage applications, tax returns, questionnaires, credit card applications, contracts, invoices, customer emails and much more.
  5. Verification: Konfuzio provides a verification station to ensure the accuracy of the extracted fields by comparing them to the original document. Alternatively, verification can be done manually via the user-friendly web-based verification station. Different verification techniques are available, including group verification, verification in the document window, and field verification.
  6. Data export: With Konfuzio, detected data can be automatically exported to various file formats or destinations according to user-defined rules. The software integrates seamlessly with

Functions of Konfuzio

Document capture is an integral part of any efficient business infrastructure today. Whether you need to capture patient records, invoices, freight bills, student files, waybills, accounting records, or any other type of document, using document capture software is essential. In this post, we'll take a look at the eight must-have features of a good document capture solution and how Konfuzio provides them.


An efficient document capture solution should be able to work with standard input devices and formats. Konfuzio supports all standard scanners, embedded touch screen scanners and existing PDF or TIFF files.


Indexing is the process of associating information with a file so that it can later be used for search and processing purposes. Konfuzio allows users to extract metadata or index information using barcodes, Zonal Optical Character Recognition (OCR), drag and drop OCR and manual input.


Konfuzio allows files to be automatically named, split and forwarded. This can be done based on barcodes, the text captured by Image OCR, system data and extracted data.


The Konfuzio user interface is designed to be user-friendly with easy page navigation, touch screen support, an on-screen keyboard and a preview for document extraction and splitting.


Konfuzio allows users to create PDF, searchable PDF, TIFF, CSV or XML files. It supports the creation of CSV or XML formats to export index information to a document management system or search and retrieval system.


Konfuzio can easily share index data with your document management or EMR system. It allows the implementation of CSV or XML format files to share index information with your management system.


Konfuzio supports batch processing, which allows unattended document processing. It can process entire folders of documents, monitor "watch folders" or process a batch of documents at once.


Konfuzio provides image enhancement capability. It includes features such as deskew, despeckle and rotate functions, blank page removal, separator sheets, auto rotation, line removal and adaptive threshold technology.

Aside from these must-have features, Konfuzio also offers some "nice to have" features such as search and retrieval, easy management, the ability to use regular expressions, digital rights and security, rollback capabilities, and branding capabilities.

Document capture is a complex process that needs to be carefully planned and executed. With Konfuzio, you can ensure that your document capture process runs smoothly and efficiently. So, wait no longer and discover Konfuzio's intelligent document capture solutions today.


Konfuzio also provides a search and retrieval function. This allows users to navigate through the captured data and quickly find specific documents or data. Thus, the system can serve as an effective search and retrieval system, which is especially useful if you need a simple solution for managing your captured data.


For administrators, Konfuzio offers many features that make it easy to manage the data you collect. You can create reusable templates or workflow "sets" and test your workflow instructions in advance. This facilitates control and customization of the capture process while ensuring accuracy and consistency of the captured data.


Konfuzio also supports the use of regular expressions (regex), which is a powerful tool for searching, extracting and replacing specific data in scanned documents. Regular expressions are particularly useful when extracting specific information from large volumes of documents or when searching text for specific patterns.


In today's world, where data protection and security play an increasingly important role, Konfuzio offers extensive features to ensure the security of your captured data. You can restrict access to the scanned documents and files, apply passwords and use auditing features. This ensures that your captured data is protected from unauthorized access and ensures compliance with data protection regulations.


Konfuzio also provides rollback functions that allow you to return to the original scanned image if necessary. It also includes backup functions to ensure that your data is safe and secure.


If you want to brand the solution for multiple departments or customers, Konfuzio also offers this option. This way you can customize the solution according to your needs and maintain a consistent brand identity.

With these comprehensive features and functions, Konfuzio is the ideal solution for your document capture needs. It provides the flexibility and power you need to effectively capture, manage and leverage your documents. Discover today how Konfuzio can help you streamline your document capture processes and take your business to the next level.

AI ecosystem

In addition to powerful document workflow capabilities, Konfuzio offers an extensive ecosystem for Natural Language Processing (NLP), Natural Language Understanding (NLU) and Computer Vision. This ecosystem enables companies to integrate advanced text and image processing capabilities into their applications.

By using Konfuzio's Python SDK, developers can access a variety of NLP and computer vision algorithms. The SDK provides an intuitive and user-friendly interface to process data, create classification and extraction models, and interact with Konfuzio's features.

In addition, Konfuzio provides a unique "human in the loop" interface that enables continuous improvement of learning models by learning from human experts. By integrating human knowledge into the learning process, models can become increasingly accurate and effective.

This "human in the loop" feature allows human operators to take over unsolved tasks to review and correct the output of the AI algorithms. The corrections and feedback from the human experts are automatically incorporated into the training of the models and contribute to the continuous improvement of accuracy and performance.

With Konfuzio, organizations have the ability to extend their AI applications by leveraging NLP, NLU and computer vision capabilities. The combination of powerful machine processing and human expertise creates a dynamic learning environment that enables continuous learning and the best results.

Maximilian Schneider Avatar

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