Automated checking of certificates

The ability to distinguish between forged diplomas and employment certificates is becoming increasingly important. Employers and educational institutions need to ensure that certificates submitted are authentic in order to maintain the integrity of their institutions. This is where Konfuzio comes in - a software that uses state-of-the-art technology to provide a reliable, efficient and future-proof solution for the automated verification and analysis of diplomas and employment references.

In addition to checking certificates, Konfuzio offers a variety of other use cases that make your processes more efficient.

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Understanding the key challenges involved in reviewing various diplomas and employment certificates forms the basis for looking at Konfuzio's innovative solution in detail:

Increased counterfeiting

The proliferation of forged diplomas and employment certificates is steadily increasing, posing a significant threat to the credibility of companies, educational institutions and applicants. With advanced image processing techniques, even detailed security features can be imitated, making it difficult to analyze and identify forged documents.

Manual check

The conventional manual verification of certificates is resource-intensive and prone to errors. It requires special expertise and a considerable investment of time, which leads to significant additional burdens in many organizations.

Variability of the certificates

The enormous variety of certificate formats used by different educational institutions worldwide increases the complexity of the review. This variability makes it difficult to develop a standardized and scalable method of analysis.


The aim of this use case is to develop a system that enables the automated verification of certificates with the help of Konfuzio. The system should be able to efficiently and reliably differentiate between forgeries and genuine diplomas and employment certificates. Konfuzio will use advanced machine learning (ML) and artificial intelligence (AI) methods to recognize patterns and anomalies in the documents. Automating the review process should save time and resources and increase the accuracy of the analysis.

Technological approach

Konfuzio will pursue a hybrid approach that integrates both rule-based methods and machine learning. While rule-based methods can identify specific known features and patterns, machine learning also allows the detection of unknown and more subtle counterfeits. In addition, Konfuzio uses different image processing techniques to analyze visual elements such as watermarks, signatures and stamps.


The implementation of the solution for an automated certificate check with Konfuzio takes place in several steps:

Data acquisition and preparation

The first step in the implementation process is to collect and prepare an extensive database of genuine and falsified certificates. This data serves as the basis for training the model. The following technologies are used:

  • Optical Character Recognition (OCR)OCR technologies are used to extract text content from certificate documents. Konfuzio uses powerful OCR engines for this, which can also recognize handwritten and poorly printed texts.
  • Natural Language Processing (NLP) - NLP algorithms analyze the extracted texts to identify relevant information such as names, grades and institutional details. This has the background of recognizing consistent and inconsistent information within the documents.

Model training

The processed data is used to train an ML model that specializes in detecting forged certificates. The training process includes:

  • Neural networks - Deep learning is used to identify complex patterns in the data. Neural networks learn to perceive subtle differences between genuine and fake certificates.
  • Ensemble Learning - The combination of several ML models continuously improves the accuracy of detection. Ensemble techniques such as random forests and gradient boosting are used to achieve robust predictions.

Implementation and integration

After successful training, the model is integrated into the Konfuzio platform. This includes

  • API interface - A user-friendly API makes it possible to upload certificates for verification. The API processes the documents and returns an assessment of their authenticity.
  • User interface (UI) - One Intuitive UI allows Konfuzio users to easily understand the results of the analysis and highlight suspicious features.

Testing and validation

The implemented system is tested intensively to validate its performance in real application scenarios. Various test methods are used for this:

  • Cross-validation - To ensure the reliability of the model, Konfuzio uses what is known as cross-validation, which splits the data into training and test sets.
  • A/B tests - These tests help to compare different model variants and identify the best configuration.
  • Feedback loops - The model is continuously improved through continuous feedback and data enrichment. The learning curve is therefore constantly increasing.


Automated certificate verification with Konfuzio is an innovative solution to combat certificate forgery. Through the use of advanced AI and ML technologies, the software of the Helm & Nagel GmbH efficiently and reliably forged documents, saving time and resources and strengthening the integrity of educational institutions and employers.

The technologies used in this use case are not just limited to checking certificates.

The technologies developed can also be applied to other areas of document processing in the next steps. Among other things, they can also be used to verify identity documents, financial reports or legal documents. This opens up numerous possibilities for the application of Konfuzio in various industries to ensure the authenticity and security of documents.

Charlotte Goetz Avatar

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